Administrative Assistant – Luxury Hotel

We are seeking an experienced and professional Administrative Assistant to join our client`s luxury hotel team. The successful candidate will provide administrative support to the hotel’s executive team and ensure the smooth operation of the administrative functions of the hotel.

Responsibilities:

• Act as the first point of contact for the executive team, guests, and vendors, always maintaining a professional and friendly.
• Manage the executives’ calendars, schedule appointments, and coordinate meetings and events.
• Provide administrative support to the executive team, including drafting emails, creating reports, and conducting research.
• Manage correspondence, including sorting and distributing mail, responding to emails, and answering phone calls.
• Handle travel arrangements for the executive team, including booking flights, hotels, and transportation.
• Maintain and update records and files as required, always ensuring confidentiality and accuracy.
• Manage and prioritize multiple tasks, ensuring deadlines are met and tasks are completed efficiently and effectively.
• Oversee the hotel’s general administrative tasks, including ordering office supplies and maintaining the reception area.
• Coordinate with other departments and personnel as necessary to ensure smooth hotel operations.

Requirements:

• Associate or bachelor’s degree in business administration or a related field preferred.
• Proven work experience as an administrative assistant or similar role in a luxury hotel or similar setting.
• Excellent communication and interpersonal skills, with the ability to interact professionally with guests, vendors, and staff.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• High level of proficiency in Microsoft Office Suite and basic computer skills.
• Familiarity with office equipment and tools such as copiers, fax machines, and printers.
• Fluent in English, and Arabic with excellent writing and grammar skills, any additional language is a plus.
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and as part of a team.

We offer a competitive salary, health insurance, and other benefits to the right candidate. If you are a professional and experienced administrative assistant who is looking for a new challenge in a luxurious hotel setting, we encourage you to apply for this exciting opportunity.